TERMS & CONDITIONS

Independent contractor definition and details

Karfi LLC (operated by Seun Shokunbi), its subsidiaries, executive team, and staff are not to be considered full-time exempt employees of any client receiving its/their services. As independent contractors, the team at Karfi LLC reserve the right to the following:

a) Establishing its/their own work schedules, without final approval by the client but with consideration as to the best hours and days that are convenient based on the client’s operating hours;

b) Reserve time off during regular business hours/days without prior approval from the client;

c) Maintain the title of “consultant” in communication with external parties on behalf of the client, to ensure there is no mislabeling of Karfi LLC or its team members as full-time staff employed by the client;

d) Limit the weekly/monthly hours booked to the amount agreed upon in any signed project contract (overtime will incur a 5% increase in hourly rate).

Clients should understand that Karfi LLC works on behalf of multiple clients and is therefore working with each client on a non-exclusive basis.

Contact details of independent contractor and communication procedures

Except for confidential and privacy matters, Karfi LLC will communicate with all external parties on behalf of the client using any “_karfi.org” email address and/or the office phone numbers registered and assigned to the Karfi LLC team.

Clients must pay for the additional cost of adding an email address under his/her/its business domain, and for any additional phone line provided to Karfi LLC if needed for confidentiality and privacy purposes. Karfi LLC will not pay for any of these directly, even if/when reimbursement is offered.

Karfi LLC team members may be contacted between 7 am and 7 pm EST via email. Direct phone calls must be scheduled in advance via Calendly or by email to avoid scheduling conflicts between multiple Karfi LLC clients.

Client’s agreement regarding consulting advice provided during contractual period

Karfi LLC’s goal is to provide data-driven and validated business advice when hired by a client.

Therefore, it is expected that the client would abide by the advice given by Karfi LLC and prevent any circumstances in the client’s control from impeding the execution of such advice.

For example, if/when a client is advised to make an introduction to a strategic partner, request/provide information, or any similar activity in relation to consulting advice, it is expected that the client would do everything in his/her power to ensure the activity is done in a timely manner. The client reserves the right to request clarification or explain potential conflicts of interest advice may pose. However, in the absence of these, Karfi LLC expects and appreciates full cooperation from the client to guarantee the successful completion of deliverables and project milestones.

Warranties

Karfi LLC promises to produce materials that are accurate, complete, and error-free. All deliverables will be sent to clients on time or in advance, with the only exception being the event of catastrophic or medical emergencies. Any answers to client questions will be backed with strong evidence and citations when/where applicable.

Karfi LLC cannot guarantee that any fundraising or business proposal prepared on behalf of the client will be funded. In the field of grants and fundraising, several variables that are out of the independent contractor’s control may dictate whether an individual donor or institutional funder decides to award a grant/donation. See this article for a more detailed explanation.

Communicating deadlines and timelines

The client agrees to provide a minimum of two weeks' advance notice on any deadlines required for deliverables being prepared by Karfi LLC. All deadlines should be communicated with enough advance notice based on a common understanding of typical turnaround times for specific deliverables (i.e. based on industry standards).

Any timeline for meeting project goals and benchmarks should be outlined in the project contract prior to Karfi LLC starting any work for the client. Timelines will be considered confirmed upon the signing of a legal contract by both Karfi LLC and the client.

Deadlines should be communicated clearly and accurately using the following methods:

a) a calendar invite with reminders set for two and one-week advance notice;

b) project management tools such as Asana, Trello, or Jira.

Deadlines simply communicated via phone/conference call or email will not be considered final.

Equipment and expenses

Karfi LLC is not responsible for the costs of any software, hardware, travel or subscription expenses that the client may incur to ensure project completion. For example, if the client requests the use of customer management software, specific electronic devices or a physical meeting with Karfi LLC and/or the client’s constituents, the client must be prepared to fully cover the costs of these expenses.

Karfi LLC does not submit reimbursement requests and will not pay out-of-pocket expenses for any additional equipment or expenses requested by the client in order to provide consulting services. Further, the client is not responsible for any naturally occurring expenses that Karfi LLC incurs for day-to-day operations.

Miscellaneous

Karfi LLC expects respectful, professional interactions between its clients and its team members. To create a mutually safe and productive environment, Karfi LLC requests the following:

a) refraining from the use of expletives in written or oral communication between clients and Karfi LLC representatives;

b) refraining from the perpetuation of insensitive bias (i.e. in remarks, attitudes, and behaviors) on the basis of race, gender, sexual orientation, ethnicity/nationality, and/or class status;

c) refraining from abusive tone (i.e. yelling, screaming) and/or physical behavior;

d) refraining from sexually explicit or insinuated language and/or behavior.